This Associate position is within the Internal Firm Services line, specializing in IFS - Administration. The role encompasses a broad range of administrative management responsibilities aimed at supporting the efficient operation of the office, ensuring high-quality internal service delivery, and fostering cross-functional collaboration. The core duties are categorized into Financial, Customer, Internal Process, and Learning and Growth.

• Financial: Adhere to the allocated budget for the administrative function of the office.
• Customer: Greet visitors and make sure all callers and visitors are dealt with promptly, courteously and accurately. Ensure visitors are made comfortable, met on a timely basis by their host, shown to the appropriate room and assisted with parking if relevant.
• Internal Process: Operate the switchboard, screen and route incoming telephone calls, take messages, and answer incoming queries. Maintain visitor and caller logs. Receive deliveries and coordinate outside delivery/courier services with the help of Office administrators. Answer queries from visitors and callers, and refers them to the appropriate person. Perform general maintenance of the reception area. Manage incoming and outgoing faxes (may be performed by Office Administrators in certain locations). Ensure mail and faxes are distributed to the appropriate person accurately and in a timely manner (may be performed by Office Administrators in certain locations). Book meeting rooms and collaborative space and maintain tidiness (may be performed directly online in certain locations). Support office manager in events planning and organization. Act in accordance with regulations. Perform other administrative duties as required.
• Learning and Growth: Work towards being a high quality internal service provider and ensure that all administrative support requirements are being met. Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

Eligibility / Qualification Required:

• Education: Degrees/Field of Study required: Not specified. Degrees/Field of Study preferred: Not specified.
• Certifications: Not specified.
• Required Skills: Not specified.
• Optional Skills: Not specified.
• Desired Languages: Not specified.
• Travel Requirements: Not specified.
• Visa Sponsorship: Not available for work visa sponsorship.
• Government Clearance: Not required.

How to Apply:

Application details, including required documents and submission method, are not provided in the job description.

General Conditions:

General conditions and instructions related to this position are not provided in the job description.
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